For the 2021-2022 school year all student medical paperwork is in the Magnus Health Portal. Magnus is a web-based system that will allow you to have continuous access to your child’s health record as well as the ability to make updates when needed. As a reminder, Holton-Arms added the COVID-19 vaccine to the list of required vaccines for students this year -- all eligible students are required to be vaccinated for COVID-19 before returning to campus. This includes pre-season, orientation, Convocation and the first day of classes.
Please reserve 20 to 30 minutes per child, depending on particular circumstances. The good news is that you will not have to repeat most of this work next year: the data is securely stored, so going forward you will simply provide updates to the medical record as needed following your child’s annual physical.
Thank you for your patience as we roll out the new Magnus portal. If you have any questions, please feel free to reach out.
Your Magnus Health username is the same login used for the school website/database (first.lastname), please use this link if you need to reset your password)
To complete health forms for the 2021-2022 school year, log into the Magnus Health Portal. The first time you log in, you will be asked to agree to Magnus’ policies. You then have the opportunity to watch a short tutorial (or skip this step). The main page of the site is the “Front Desk” where you will see your child/children’s name(s). Click on the orange “Complete now” button for each child to access their requirements list:
TO BE COMPLETED & SIGNED BY A PHYSICIAN & UPLOADED IN MAGNUS HEALTH:
1. Activity Clearance Form [Print > take to physician > uploaded to portal]
2. Preparticipation Student Questionnaire [Print > take to physician > uploaded to portal]
3. Physicians Examination Form [Print > take to physician > uploaded to portal]
4. Over the Counter Medication Authorization Form [Print > take to physician > uploaded to portal]
5. Immunization Record [Print > take to physician > uploaded to portal]
6. Prescription Medication Authorization [Print > take to physician > uploaded to portal]
7. Food Allergy Action Plan Form[Answer “Yes” or “No” > if “Yes” print > take to physician > uploaded to portal]
8. Asthma Action Plan Form [Answer “Yes” or “No” > if “Yes” print > take to physician > uploaded to portal]
REQUIREMENTS > “Turn it in” for EACH form
FORM SUBMISSION “Yes, Submit”
UPLOAD from computer/phone or fax.
Frequently Asked Questions
Is the Magnus Health system secure?
Maintaining the security and privacy of our student records, including health records, is of the utmost importance to Holton. Upon considering the move to online health record-keeping, we thoroughly investigated the privacy issue and have been satisfied by the scope and depth of Magnus Health’s policies and procedures. Below, please find a statement that summarizes the Magnus approach; the school feels that the physical, electronic, and procedural safeguards that the company has outlined for us meet our own commitment to keeping our students’ records secure.
Who at Holton has access to the information that is stored in the system?
The security of your child’s personal information is important to us. We limit access to personal information about your child to Holton personnel who we believe reasonably need to come into contact with that information to provide for your child or to do their jobs. For example, our Athletic Trainer and School Nurse have access to all students’ medical information. Additionally, a Database Administrator supports the system.
When there is health information that a teacher needs to know, such as a life-threatening allergy, this information will be shared with the teacher.
What do I do with forms once they are signed by my child’s physician?
All forms are sent to Magnus Health by scanning and uploading the forms to Magnus Health. If you do not have a scanner, all forms can be sent to Magnus Health by fax. You must include a cover sheet from Magnus Health if you are mailing or faxing the form. Instructions for obtaining a cover sheet./p>
DO NOT send health forms to the school. Forms sent to school will be sent back.
I can't log in, how can I get help?
Your username and password are the same as for your website/student database portal login (first.lastname and your unique password). If you don’t remember either, please try the “Reset Your Password” link from the login page. If you are still having difficulty, contact Holton via email at firstname.lastname@example.org.